For bookings please contact: [email protected]
Note: Prices in effect on all bookings after January 1st, 2023
Our function rates are based on a typical evening event where food is served (brought in, plated and served).
Such events also typically require extended set up time beforehand which can be arranged the day before, if there are no conflicts with other functions.
HOURLY RATES only apply to short events when there is no bar and no food consumed; e.g., meetings.
CLEAN-UP is not included in the rental rate however this can be provided at an extra cost.
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PRIVATE or PUBLIC FUNCTION (RENTER runs & manages/retains bar proceeds):
$550.00 (Non-Refundable “Hold the Date” deposit of $150 at time of reservation)
Renter is responsible for:
- Entering into and signing a contract agreement with Clayton Recreation Club
- Obtaining $2,000,000 Liability Insurance with an Alcohol endorsement
- Overseeing ticket sales at the door for Public events (renter retains door proceeds if applicable)
- Providing items required for preparation and serving of food (this includes plates, cups, plastic cutlery, napkins, coffee, tea, etc.)
- Familiarizing themselves with the Emergency Preparedness information
- Obtaining, covering the cost of, and complying with the [SOP] Special Occasion Permit (liquor license)
- Providing certified Smart Serve bar staff [we recommend a min. of 3 persons]
- Providing certified Smart Serve security staff (NOTE: The Renter can engage an outside bar and/or security service)
- Ordering, delivery & return of liquor for stocking the bar (includes alcoholic & non-alcoholic beverages for mixers & ice)
- Supplying and ensuring non-alcoholic beverage options are available for resale (e.g., pop & water)
- Supplying liquor and beer cups
- Supplying snack & canteen items for resale (if applicable)
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FUNCTION RATE (No bar service):
$275 (Non-Refundable “Hold the date” deposit of $150 at time of reservation)
Renter is responsible for:
- Obtaining $2,000,000 Liability Insurance
- Overseeing ticket sales at the door (renter retains door proceeds if applicable)
- Providing items required for & overseeing preparation of any meals being served (this includes plates, cups, plastic cutlery, napkins, coffee, tea, etc.)
- Familiarizing themselves with the Emergency Preparedness information
- Supplying non-alcoholic beverages for resale (e.g., pop & water)
- Supplying snack & canteen items for resale (if applicable)
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HOURLY RENTAL RATE (minimum 3hrs. – minimal food, no bar, no ticket sales, clean-up required):
- SUMMER (May thru September) $50/hr
- WINTER (October thru April) $60/hr.
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CLEAN-UP SERVICES (separate fee if hiring hall volunteers to do clean-up following event) Flat Rate $200.00
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OUTSIDE CATERERS or USE OF COOKING FACILITIES $10.00/hr.
Please have the catering company contact us for further information and insurance requirements. Caterers are responsible for kitchen clean-up. This is not covered under the clean-up service rate.
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CHILDREN’S PARTIES (not including cooking facilities) Flat Rate $75.00
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FUNERAL & CHURCH SERVICES (Typically 1-2 hours) Donations appreciated
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DEPOSITS … ALL BOOKINGS ARE SUBJECT TO:
- A “HOLD THE DATE” DEPOSIT of $150
- CLEAN-UP DEPOSIT (Separate cheque for $150 – refundable if facility is cleaned up as per rental agreement)
- DAMAGE DEPOSIT (Separate cheque for $150 – refundable if facility is cleaned up as per rental agreement)
Deposits and Rental Fees:
- Please make all cheque(s) payable to Clayton Recreation Club
- Etransfers can be made to [email protected]. Please reference the event date and contract number
- Deposits are due upon signing of Rental Agreement and/or when date is first reserved (with the exception of hourly rentals)
- Remaining Rental Fees are due 30 to 60 days prior to your event (by cash or post-dated cheque)
- Refundable Fees [separate cheques] (e.g. clean-up deposit) will be returned or destroyed within one (1) week following your event, provided said clean-up has been completed in accordance with rental agreement. A clean-up checklist is available with a copy posted in the kitchen for easy reference during your event.
For more information please see the Renter’s Information Pack
